GENERAL INFO & FAQs
PAYMENT: Upon reserving your date and signing your contract, half of your balance is due and it is non-refundable. Full balance of your contract must be paid in full 31 days prior to your event.
SECURITY DEPOSIT: Must be paid 31 days prior to your event. The security deposit is refundable as long as the venue and its contents are clean, undamaged and all contract requirements are met.
EVENT INSURANCE: All clients are required to purchase event insurance. You can use whatever company you prefer. On average, we see our clients spend $75-$200. Proof of insurance must be sent to Venue Director no later than 2 weeks before your event.
RESCHEDULING FEE: Any event that is rescheduled within 7 days of the date specified in contract will result in an additional $500.00 labor fee.
TRASH: Trash service is included in the contract price. Client is required to hire someone to change out trash cans during and after the event to take trash to the designated trash bin.
KIDS: Clients are more than welcome to have children attend their events. All children 12 years old and younger must be accompanied by an adult at all times. Please keep in mind that any damages to venue landscaping, rentals, structures or anything else on the premises will be the financial responsibility of the client.
PETS: We know that your pets are a part of your family. Our clients are welcome to include their pets in their big day. Please ensure all of your pet’s *business* is cleaned up prior to exit time to ensure full return of deposit. Pets need to be kept on leashes whenever they are not participating in ceremony/photos. Service animals are always welcome.
WIFI: We do not have internet available. Please inform your vendors prior to your event so they can prepare accordingly.
QUIET HOURS: County regulations require loud noise and music be turned off no later than 10pm each night.
ICE: Clients will be responsible for providing all ice needed for their events. We do not have ice on-site, however we have 2 large coolers onsite for your use if needed
SMOKING/VAPING: Smoking is allowed in designated areas only. Vaping/Electronic cigarettes are NOT allowed under the pavilion. All smoking must be done in smoking areas. Client is responsible for butts left anywhere on-site by their guests and will be charged a cleaning fee if any butts are found on-site following their event.
CANDLES/SPARKLERS: Open flame candles and sparkler exits are allowed but policy can change at any given notice. Candles must have protective barrier to ensure wax does not get on venue property. All sparkler sticks must be disposed of properly. If these guidelines are not followed client will be charged cleaning fee and security deposit will not be returned.
All candles must have a dish or protective piece attached to ensure wax does not get on tables, chairs or any other venue property.
SECURITY: It is not required that you hire a security officer at this time. We hold the right to change this policy at any time.
GRASS: Vehicles, Golf Carts, Vendors, Food Trucks and ATVs are NOT allowed to drive on the venue grass. All must stay on the pavement or dirt roads. Talk to venue staff if issue arises to get to a resolution. and for clarification of where you are allowed to drive.
SECURITY DEPOSIT: Must be paid 31 days prior to your event. The security deposit is refundable as long as the venue and its contents are clean, undamaged and all contract requirements are met.
EVENT INSURANCE: All clients are required to purchase event insurance. You can use whatever company you prefer. On average, we see our clients spend $75-$200. Proof of insurance must be sent to Venue Director no later than 2 weeks before your event.
RESCHEDULING FEE: Any event that is rescheduled within 7 days of the date specified in contract will result in an additional $500.00 labor fee.
TRASH: Trash service is included in the contract price. Client is required to hire someone to change out trash cans during and after the event to take trash to the designated trash bin.
KIDS: Clients are more than welcome to have children attend their events. All children 12 years old and younger must be accompanied by an adult at all times. Please keep in mind that any damages to venue landscaping, rentals, structures or anything else on the premises will be the financial responsibility of the client.
PETS: We know that your pets are a part of your family. Our clients are welcome to include their pets in their big day. Please ensure all of your pet’s *business* is cleaned up prior to exit time to ensure full return of deposit. Pets need to be kept on leashes whenever they are not participating in ceremony/photos. Service animals are always welcome.
WIFI: We do not have internet available. Please inform your vendors prior to your event so they can prepare accordingly.
QUIET HOURS: County regulations require loud noise and music be turned off no later than 10pm each night.
ICE: Clients will be responsible for providing all ice needed for their events. We do not have ice on-site, however we have 2 large coolers onsite for your use if needed
SMOKING/VAPING: Smoking is allowed in designated areas only. Vaping/Electronic cigarettes are NOT allowed under the pavilion. All smoking must be done in smoking areas. Client is responsible for butts left anywhere on-site by their guests and will be charged a cleaning fee if any butts are found on-site following their event.
CANDLES/SPARKLERS: Open flame candles and sparkler exits are allowed but policy can change at any given notice. Candles must have protective barrier to ensure wax does not get on venue property. All sparkler sticks must be disposed of properly. If these guidelines are not followed client will be charged cleaning fee and security deposit will not be returned.
All candles must have a dish or protective piece attached to ensure wax does not get on tables, chairs or any other venue property.
SECURITY: It is not required that you hire a security officer at this time. We hold the right to change this policy at any time.
GRASS: Vehicles, Golf Carts, Vendors, Food Trucks and ATVs are NOT allowed to drive on the venue grass. All must stay on the pavement or dirt roads. Talk to venue staff if issue arises to get to a resolution. and for clarification of where you are allowed to drive.
Frequently Asked Questions
Q: What happens if it rains on the day of my scheduled event?
A: The ceremony or uncovered events would need to be moved under the covered areas. The client needs to have people/coordinator to execute a “flip” from ceremony to reception. The venue staff would not be responsible unless hired to do so for additional fee. If they client does not want to do so, the client is more than welcome to rent a tent at their own expense from a local tent rental company.
Q: Can I have my rehearsal dinner on-site?
A: YES! It is great to have on-site. An additional $150 security deposit is required and client must ensure venue space is cleaned (i.e. no food left on the ground, no décor left up) and trash is removed before exiting that evening or security deposit will not be returned.
Q: What is your alcohol policy?
A: Clients are required to supply alcohol or make arrangements for a mobile bar service with a liquor license and safe serve certification. If you supply your own alcohol, you must also supply cups, bar napkins, straws, and ice. Glass bottles are not allowed to be served to guest, bartenders are required to pour in a plastic cup. Additionally, you must hire Safe Serve Certified Bartenders for your event.
Q: How many bartenders do I need?
A: The types of alcohol served and the number of guests are factors in how many bartenders you should have on duty. We generally suggest you have 1 Bartender (0-75 guests), 2 Bartenders (75-150 guests), and 3 Bartenders (150-200 guests) if you are serving mixed drinks and beer/wine. Please ask us if you need help determining what would be best for your event.
Q: Do I have to hire a caterer or can I have a friend/family member provide the food at my event?
A: We do not require you to hire a licensed caterer, however, whoever you have provide your food must sign a liability waiver. Food must be fully cooked before arriving on-site. We do not have an oven, stove or microwave. We do have a service room with counter space and industrial sink that can be used, however, it must be cleaned and in same condition you found it before exit time. If your caterer / your clean up crew pours out any food, liquid, trash, fruit on the property your security deposit will be held.
Q: Am I required to use specific vendors or can I hire any vendor I want?
A: No, you are not required to hire specific vendors, however, we do have a list of vendors we have great working relationships with and we would be happy to share their information. You must sign contracts with all individual vendors and all vendors must sign liability waivers and submit to Venue Director 2 weeks prior to your event.
Q: Can I rent a golf cart from the venue?
A: No, the golf cart cannot be rented by couples/clients to drive themselves. You may hire Two Chicks and a Trunk staff to drive you around as an additional service/fee.
Updated: 1 February 2020
A: The ceremony or uncovered events would need to be moved under the covered areas. The client needs to have people/coordinator to execute a “flip” from ceremony to reception. The venue staff would not be responsible unless hired to do so for additional fee. If they client does not want to do so, the client is more than welcome to rent a tent at their own expense from a local tent rental company.
Q: Can I have my rehearsal dinner on-site?
A: YES! It is great to have on-site. An additional $150 security deposit is required and client must ensure venue space is cleaned (i.e. no food left on the ground, no décor left up) and trash is removed before exiting that evening or security deposit will not be returned.
Q: What is your alcohol policy?
A: Clients are required to supply alcohol or make arrangements for a mobile bar service with a liquor license and safe serve certification. If you supply your own alcohol, you must also supply cups, bar napkins, straws, and ice. Glass bottles are not allowed to be served to guest, bartenders are required to pour in a plastic cup. Additionally, you must hire Safe Serve Certified Bartenders for your event.
Q: How many bartenders do I need?
A: The types of alcohol served and the number of guests are factors in how many bartenders you should have on duty. We generally suggest you have 1 Bartender (0-75 guests), 2 Bartenders (75-150 guests), and 3 Bartenders (150-200 guests) if you are serving mixed drinks and beer/wine. Please ask us if you need help determining what would be best for your event.
Q: Do I have to hire a caterer or can I have a friend/family member provide the food at my event?
A: We do not require you to hire a licensed caterer, however, whoever you have provide your food must sign a liability waiver. Food must be fully cooked before arriving on-site. We do not have an oven, stove or microwave. We do have a service room with counter space and industrial sink that can be used, however, it must be cleaned and in same condition you found it before exit time. If your caterer / your clean up crew pours out any food, liquid, trash, fruit on the property your security deposit will be held.
Q: Am I required to use specific vendors or can I hire any vendor I want?
A: No, you are not required to hire specific vendors, however, we do have a list of vendors we have great working relationships with and we would be happy to share their information. You must sign contracts with all individual vendors and all vendors must sign liability waivers and submit to Venue Director 2 weeks prior to your event.
Q: Can I rent a golf cart from the venue?
A: No, the golf cart cannot be rented by couples/clients to drive themselves. You may hire Two Chicks and a Trunk staff to drive you around as an additional service/fee.
Updated: 1 February 2020
Forms & Additional Information
| Client Responsibilities |
| Liability Waiver- Vendors & Clients |
| General Info & FAQ |